Meeting Minutes for October 13, 2025
Renaissance Community Development District
A Regular Meeting of the Board of Supervisors of the Renaissance Community Development District was held on Monday, October 13, 2025 at 9:00 a.m. at the Office of Cole, Scott & Kissane, P.A, 5220 Summerlin Commons Blvd, Suite 201A, in Fort Myers, Florida, 33907 and via web conference.
Present and constituting a quorum were:
Linda Stuart – Vice Chair
Chris Bezaire – Assistant Secretary
Steve Epkins – Assistant Secretary
Supervisor attending remotely was:
George Pattee – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Melissa Gindling – Assistant District Manager, PDM
Mandie Rainwater – Assistant District Manager, PDM
Attending remotely was:
Brian Williams – Attorney, Cole, Scott & Kissane
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Renaissance Community Development District meeting was called to order, and Assistant District Manager, Melissa Gindling, called the roll. Supervisors Stuart, Bezaire and Epkins were present, with Supervisor Pattee joining online. Also attending were Cal Teague, District Manager, Melissa Gindling, Assistant District Manager, and Mandie Rainwater, Assistant District Manager. Attending remotely was Brian Williams, the Attorney.
On MOTION by Vice Chair Stuart, seconded by Supervisor Bezaire, with all in favor, the Board allowed Supervisor Pattee to participate in the meeting remotely.
SECOND ORDER OF BUSINESS Approval of the Agenda
The Agenda was approved with the removal of item 4Diii: Financial Reports for September 2025.
On MOTION by Vice Chair Stuart, seconded by Supervisor Epkins, with all in favor, the Board approved the agenda as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no audience comments.
FOURTH ORDER OF BUSINESS Consent Agenda
A. Items to be Pulled for Discussion
No items were pulled.
B. Motion to Approve Consent Items
All consent items were approved.
On MOTION by Supervisors Bezaire, seconded by Vice Chair Stuart, with all in favor, the Board approved all consent items.
C. Consideration of Items Pulled for Discussion
D. Consent items
i. Draft Special Meeting Minutes for September 24, 2025
ii. Financial Reports for August 2025
iii. Project Tracking Log
FIFTH ORDER OF BUSINESS Old Business
A. Resolution 2026-01:Board Reorganization
This issue was tabled from the August meeting at which Supervisor Epkins was appointed. Supervisor Bezaire suggested the Chair and Vice Chair to remain the same.
On MOTION by Supervisor Bezaire, and seconded by Supervisor Epkins, with all in favor, the Board nominated for Chair Dickey and Vice Chair Stuart to remain unchanged in their roles on the Board.
The Resolution keeps all the roles the same except that it adds Supervisor Epkins as assistant secretary.
On MOTION by Supervisor Epkins, and seconded by Supervisor Pattee, with all in favor, the Board approved the Resolution 2026-01.
B. Discussion on Snails and Fish Stocking within the Lakes
At the August meeting, the Board asked Mr. Paul Halverson to be present at this meeting to discuss these options, but Mr. Halverson declined the invitation. Instead, Premier District Management put together some recommendations for controlling snails in the irrigation system.
Field Manager Chris Pepin has agreed with the suggestion to stock additional sunfish to control the snail population. Staff also discussed Insight Irrigation, and their irrigation line flush process.
The Board approved four steps moving forward:
- Approving the sunfish stocking proposal for $1,100.
- Ask Insight Irrigation for a quote to flush the irrigation system.
- Attorney Williams to research the responsibilities for irrigation within the community.
- After a quote is received from Insight, Attorney Williams to approach the other parties with the suggestion of implementing the irrigation flush.
Staff will reach out to the HOA and/or golf course manager to see if irrigation plans can be obtained, so a quote can be developed by Insight irrigation.
On MOTION by Supervisor Bezaire, and seconded by Supervisor Stuart, with all in favor, the Board authorized the four steps listed above.
C. Lake 6 Shorelines Stabilization Project Update
The additional catch basins and drainpipes have been installed at the two homes that were causing washouts. Additional littorals have also been planted and additional bahia sod will be laid on the shoreline to hide some of the exposed shell behind the empty lot.
A contractor working at 12430 Vittoria Way had drained pools into the empty lot which caused a large amount of water to flow towards the shoreline causing two additional washouts to form. Pristine Lakes has repaired these washouts. The HOA was alerted and the contractor placed a silt barrier along the shoreline which should prevent any additional damage to the bank.
D. Lake 10 Shoreline Restoration Proposal Follow-up
When the water levels are lower, Engineer McCleary plans to survey this lake so that a bid package/plan can be developed. The Board also asked Field Manager Pepin to suggest the next lake to repair, and possibly two lakes can be repaired this dry season.
E. Encroachment Agreement with 12450 Vittoria Way Follow-up
The resident has still not returned the signed agreement. Staff informed him that the Board has a right to demand the encroachments be removed, and the CDD may need to consult a lawyer. Attorney Williams will send a follow-up letter to the resident.
F. Fiscal Year 2026 Meeting Location Update
A letter from Concert was in the packet, authorizing the use of the Clubhouse depending on availability. After discussion, the Board decided to move the CDD meetings to the Clubhouse, if the dates are available. All meeting dates will be advertised with the Clubhouse as the venue, and Assistant District Manager Gindling will reach out to the Club to confirm that the space is available 2 weeks prior to each meeting date. If the Clubhouse is not available, Attorney Williams’ office will be a backup location.
On MOTION by Supervisor Bezaire, and seconded by Supervisor Epkins, with all in favor, the Board authorized staff to advertise the meeting location as the clubhouse.
SIXTH ORDER OF BUSINESS New Business
A. Audit Selection Committee Recommendation
During the Audit Selection Committee meeting, the committee recommended Berger Toombs Elam Gaines & Frank for fiscal year 2025. The Board authorized staff to proceed with a contract with Berger Toombs. Attorney Williams will review the contract, including the addition of a termination and a penalty clause.
On MOTION by Supervisor Bezaire, and seconded by Supervisor Epkins, with all in favor, the Board authorized staff to move forward with a contract with Berger Toombs as auditor.
B. Proposed Timeline for New Assessment Methodology for FY 2027
The proposed timeline was discussed. The RFP has been advertised, added to the District’s website, and emailed to several firms. If the Board has any other firms they would like to contact, they can ask staff to reach out, or refer them to the District’s announcement page which has all of the information. Attorney Williams noted that a pre-proposal conference was worked into the timeline to answer additional questions from proposers. Also, some dates were added to allow for potential delays.
The Board asked staff to clarify the date when the proposal will be selected by the Board (December 8, or January 12 if there is a delay). This will be added to the timeline, and will be used to guide the process going forward.
C. District Registered Agent Update
The current District’s registered agent, Tom Hart, has retired. The Board updated the registered agent to Attorney Williams.
On MOTION by Supervisor Stuart, and seconded by Supervisor Epkins, with all in favor, the Board approved Resolution 2026-02, which appointed Attorney Williams as the registered agent.
SEVENTH ORDER OF BUSINESS Field Manager
A. Field Manager’s Report
Field Manager Pepin’s report was reviewed and there were no questions.
Vice Chair Stuart requested Field Manager Pepin to investigate possible algae and recommend a treatment or if an additional air station may be needed to correct this issue.
B. Follow-up Items
i. Aerator Repairs
Staff is waiting for a repair proposal to be sent over for the issues that are still open.
ii. Wall Panel Repair
Field Manager Pepin removed the panels from the wall and reset them between the columns. He reported the panels were secure.
iii. Lake 2 Fountain Repair
Repair is complete and the fountain is functional.
EIGHTH ORDER OF BUSINESS Attorney
A. Sunshine Law Presentation
Attorney Williams will send the presentation to the Board once completed. This was tabled to the next meeting.
B. Discussion of Threatened Lawsuit Against PDM, Knott Ebelini Hart and Real Estate Econometrics
Attorney Williams is monitoring the threatened lawsuit to recover attorney fees from the management company, Real Estate Econometrics and Knott Ebelini Hart.
C. Letter to Attorney General’s Office Regarding Participation of Concert in Methodology Process
Attorney Williams reported he will prepare an opinion regarding Concert’s request and will submit it to the Attorney General’s office for their review.
D. Update on Lawsuit Between Concert and the HOA
Attorney Williams will continue to monitor this lawsuit and will report to the Board if anything may potentially affect the CDD.
NINTH ORDER OF BUSINESS Engineer
The engineer was not present at the meeting but will survey Lake 10 once the water levels go down.
TENTH ORDER OF BUSINESS District Manager
A. Review of Legal Expenses
The Board reviewed the updated spreadsheet regarding legal expenses.
B. Cash Flow Update
District Manager Teague reported that $100,000 was withdrawn from the line of credit.
He also reported that he will retire in 6 months while Mandie Rainwater and Melissa Gindling will take over management of district business. District Manager Teague will remain available for questions and consulting.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no requests or comments.
TWELTH ORDER OF BUSINESS Audience Comments
There were no audience comments.