Meeting Minutes for November 10, 2025
Renaissance Community Development District
A Regular Meeting of the Board of Supervisors of the Renaissance Community Development District was held on Monday, November 10, 2025 at 9:00 a.m. at The Club at Renaissance, 12801 Renaissance Way, Fort Myers, Florida, 33912 and via web conference.
Present and constituting a quorum were:
Doug Dickey – Chair
Linda Stuart – Vice Chair
Chris Bezaire – Assistant Secretary
Steve Epkins – Assistant Secretary
George Pattee – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Melissa Gindling – Assistant District Manager, PDM
Mandie Rainwater – Assistant District Manager, PDM
Mark McCleary – Engineer, CE-Site
Attending remotely was:
Brian Williams – Attorney, Cole, Scott & Kissane
“SJ”
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Renaissance Community Development District meeting was called to order, and District Manager, Cal Teague, called the roll. Supervisors Dickey, Stuart, Bezaire, Pattee and Epkins were present. Also attending were Cal Teague, District Manager, Melissa Gindling, Assistant District Manager, Mandie Rainwater, Assistant District Manager, and Mark McCleary, Engineer. Attending remotely was Brian Williams, the Attorney and SJ.
SECOND ORDER OF BUSINESS Approval of the Agenda
The Agenda was approved with two additions: Item 4Dvi: Financial Reports for October 2025 and Item 6B: Discussion on Benefit Allocation for O&M Assessments.
On MOTION by Vice Chair Stuart, seconded by Supervisor Epkins, with all in favor, the Board approved the agenda as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no audience comments.
FOURTH ORDER OF BUSINESS Consent Agenda
A. Items to be Pulled for Discussion
No items were pulled.
B. Motion to Approve Consent Items
All consent items were approved.
On MOTION by Chair Dickey, seconded by Supervisor Pattee, with all in favor, the Board approved all consent items.
C. Consideration of Items Pulled for Discussion
D. Consent items
i. Draft ASC Meeting Minutes for October 13, 2025
ii. Draft Regular Meeting Minutes for October 13, 2025
iii. Financial Reports for September 2025
iv. Project Tracking Log
v. District Goals and Objectives End of FY 2025 Report Card
vi. Financial Reports for October 2025
FIFTH ORDER OF BUSINESS Old Business
A. Discussion on Irrigation Flush Proposal and Irrigation Responsibilities
Field Manager Pepin has been coordinating with Insight Irrigation regarding a proposal for an irrigation flush. Because the golf course superintendent does not have any existing plans or maps of the irrigation system, Insight will be submitting a very general proposal that includes a price range and a list of information they will need in order to finalize the scope and cost.
Attorney Williams is also reviewing irrigation responsibility within the community, but additional information is required before a determination can be made. The Board discussed creating an irrigation map; however, Engineer McCleary noted that a professional survey would be necessary to accurately identify ownership. It was also mentioned that an HOA member may have irrigation plans for the community. There was further discussion regarding sharing the cost to mitigate snails in the system.
B. Lake 6 Shoreline Stabilization Project Update
All requested work has been completed except for the installation of additional sod behind the empty lot. With no rain anticipated in the near future, Field Manager Pepin recommended postponing the installation of the bahia sod until late spring. Most of the littorals are still in good condition, with the exception of a few areas where the canna has died off. Field Manager Pepin believes that inadequate irrigation in those sections is likely the cause.
Pristine Lakes has also been asked to remove the remaining excess shell from the empty lot. The Board requested that staff contact the resident who originally raised concerns about the littorals to inform them that the remaining work is planned for completion in the spring, when rainfall is more likely.
C. Lake 10 Shoreline Restoration Proposal Follow-up
Engineer McCleary will be conducting an evaluation of the shoreline to determine whether the existing plan needs revisions for the proposal. Field Manager Pepin recommended that the residential side of Lake 18 be selected as the second lake for shoreline repairs next year, noting that this shoreline has a vertical drop ranging from 1 to 3 feet along its entire length.
Engineer McCleary reported that surveying the lakes remains on his schedule and will be completed once water levels are sufficiently low. He also noted that the Board must select the preferred cross-section so contractors can provide a quote. Given the timing of the repair work and the dry season, Engineer McCleary recommended sending the LDO to potential contractors now so they can begin preparing proposals, and he will follow up with the survey results once completed.
D. Encroachment Agreement with 12450 Vittoria Way Update
Attorney Williams will be sending another letter to the homeowner explaining the necessity of the easement agreement.
SIXTH ORDER OF BUSINESS New Business
A. New O&M Assessment Methodology for FY 2027
The timeline for the assessment methodology was included in the packet, and Attorney Williams noted that a realistic deadline for the completed report is March. This timeline aligns with the District’s budget planning schedule, as the consultant will use the previous year’s budget to develop the methodology, then the budget will be developed, followed by public hearings on both.
Management and the Attorney held a pre-proposal conference call on October 30, which was attended by one proposer: Kevin Plenzler of Premier Financial Management (PFM). Staff will send a reminder of the submission deadline to potential proposers. Supervisor Pattee expressed concern that only one proposal may be received. Attorney Williams explained that the scope of the project may be too small to attract some firms. He has also reached out to other attorneys in this field to circulate the RFP to additional potential candidates in an effort to increase responses. Attorney Williams stated that he is comfortable with PFM, noting they have the capability to complete the work within the required timeline. He will also follow up with FGCU.
B. Discussion on Benefit Allocation for O&M Assessments
During the pre-proposal conference, a question was raised regarding whether there was an Engineer’s opinion on the benefit received by the golf course as a basis for the O&M assessments. Attorney Williams suggested that the Board consider making the Engineer available to the consultant so they can obtain any information relevant to the assessment process.
Engineer McCleary explained his method of analysis, noting that the primary objectives are to ensure the perimeter berm is functioning properly, verify that finished floor elevations are adequate, and confirm that water is being properly treated within the lakes, dry system, or retention areas. He also confirmed that he would be available to answer any questions from the consultant.
Engineer McCleary will meet with Attorney Williams and District Manager Teague to determine what information can be provided to support the consultant’s research. Attorney Williams stated he will be available for any calls.
SEVENTH ORDER OF BUSINESS Field Manager
A. Field Manager’s Report
Chair Dickey asked for a list of where and when littorals had been planted, and the number of plantings. He is concerned that some are dying off, and some new plantings are needed. Field Manager Pepin will be asked to put this together.
Also on the report, Field Manager Pepin suggested the installation of two catch basins on Lake 11.
On MOTION by Chair Dickey, seconded by Supervisor Bezaire, with all in favor, the Board approved obtaining a proposal for the installation of two catch basins on Lake 11.
B. Follow-up Items
i. Aerator Repairs
Pristine Lakes was asked to address all aerator issues listed in the latest field report as soon as possible. The Board expressed concern about the length of time some of these issues have remained unresolved. The Board requested that Field Manager Pepin investigate the delays and to advise whether a new aerator vendor may be needed.
ii. Fish Stocking
The fish stocking is scheduled to be completed by the end of the month.
iii. Algae in Pond
Lake 11 has a small presence of planktonic algae at the south end, which has been treated several times. Pollen is also present in this area, making the corner appear worse. The lake management company will continue treatments. Field Manager Pepin does not believe that adding another aeration station would improve the condition. The Board expressed concern that the issue persists and asked Field Manager Pepin to continue monitoring the area, provide any further recommendations for addressing the algae, and, if appropriate, obtain proposals for the addition of another aeration station.
EIGHTH ORDER OF BUSINESS Attorney
A. Sunshine Law Presentation
Attorney Williams provided an overview of key concerns, including the definition of a meeting and the types of communications that are not permitted. He noted that public records should be provided upon request, except for any exempt records. He reviewed that a meeting is described as two or more members of the same board or commission to discuss some matter on which foreseeable action will be taken by the public board or commission. Also important is the Board can not delegate communications to the Attorney or Staff in order to share it with another Board member. Attorney Williams also requested to be copied on any public record requests for the District; this has been communicated with Chris Dudak, Premier District Management’s Records Management Liaison Officer. In addition, he will follow up with additional information for the Board’s review.
B. Discussion of Threatened Lawsuit Against PDM, Knott Ebelini Hart and Real Estate Econometrics
Attorney Williams is monitoring the threatened lawsuit by Concert but there are no updates at this time.
C. Letter to Attorney General’s Office Regarding Participation of Concert in Methodology Process
Attorney Williams reported he is drafting this opinion regarding Concert’s request and will submit it to the Attorney General’s office for their review.
D. Update on Lawsuit Between Concert and the HOA
Concert has indicated that they may turn off irrigation for the community in January. Attorney Williams suggested that the CDD not get involved with the lawsuit at this time.
District Manager Teague reported that Lewis, Longman & Walker reached out last week, and asked for permission to close the CDD file. Permission was granted by District Manager Teague and Chair Dickey.
NINTH ORDER OF BUSINESS Engineer
Engineer McCleary reiterated that he would like to meet to discuss what is needed for the O&M assessment research. Assistant District Manager Gindling, Assistant District Manager Rainwater, and Chair Dickey will also join this meeting if available.
TENTH ORDER OF BUSINESS District Manager
A. Cash Flow Update
District Manager Teague reported that $100,000 was withdrawn from the line of credit and that the District remains in good financial standing with enough funds until assessments start to come in.
B. Resolution 2026-03: FY 2025 Budget Amendment
District Manager Teague reported this amends the Fiscal Year 2025 budget due to the settlement payment which used $314,500 of the fund balance. Taking into account the loan proceeds, the district had $35,000 of revenue over expenses.
On MOTION by Chair Dickey, seconded by Supervisor Epkins, with all in favor, the Board approved Resolution 2026-03: FY 2025 Budget Amendment.
C. Quorum Check: December 8, 2025
A quorum was confirmed for the December meeting.
District Manager Teague also announced that he will be retiring soon. Beginning in January, he plans to transition to a consultant role, with Mandie Rainwater assuming the position of District Manager. The necessary paperwork for the transition will be prepared.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
Vice Chair Stuart inquired about the District’s long-term debt payments, expressing concern that a large payment might be required at one time. District Manager Teague explained that this is not necessary, as debt payments are funded through assessments and are scheduled in advance. The Board discussed whether assessments should be increased to pay down the debt more quickly, and it was determined that this was not necessary. Staff will prepare additional information regarding the debt payments and distribute it to the Board.
Attorney Williams asked whether proposed legislation reducing property taxes would impact the District’s assessments. Staff advised that the legislation would not affect the non-ad valorem assessments utilized by the District.
Supervisor Pattee noted that it has been some time since the District last raised assessments and suggested including this topic in the FY 2027 budget planning discussion.
TWELTH ORDER OF BUSINESS Audience Comments
Ahead of Veterans Day, Attorney Williams and Assistant District Manager Rainwater expressed their appreciation to Supervisor Epkins and District Manager Teague for their service.