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Meeting Minutes for June 9, 2025

Renaissance Community Development District

The Regular Meeting of the Board of Supervisors of the Renaissance Community Development District was held on Monday, June 9, 2025 at 9:00 a.m. at 1625 Hendry Street, Suite 301, Fort Myers, FL, and via web conference.

Present and constituting a quorum were:

Doug Dickey – Chair
Linda Stuart – Vice Chair
James Bond – Assistant Secretary
George Pattee – Assistant Secretary

Also present were:

Cal Teague – District Manager, Premier District Management (PDM)
Melissa Gindling – Assistant District Manager, PDM
Tom Hart – Attorney, Knott-Ebelini-Hart
Asher Knipe – Attorney, Knott-Ebelini-Hart
Karen Crawford – Court Reporter

Attending remotely were:

Chris Bezaire – Assistant Secretary
Chris Pepin – Field Manager, Community Field Services
Valerie Chartier-Hogancamp, Attorney, Holtzman Vogel
Rick Rainville – General Manager, The Club at Renaissance
Audience Members

FIRST ORDER OF BUSINESS Call to Order and Roll Call

The Renaissance Community Development District meeting was called to order, and District Manager Cal Teague called the roll. Board Members Doug Dickey, Linda Stuart, James Bond, and George Pattee were present, and Supervisor Chris Bezaire joined remotely. Also attending were Melissa Gindling, Assistant District Manager, Tom Hart, the Attorney, Asher Knipe, Attorney, and Court Reporter Karen Crawford. Attending remotely were Chris Pepin, the Field Manager, Valerie Chartier-Hogancamp, Attorney, Rick Rainville, General Manager from The Club at Renaissance, and Two Audience Members.

SECOND ORDER OF BUSINESS Approval of the Agenda

An Amended Agenda was presented adding:

9F: Oak Tree Removal Estimate
9G: Lake 10 Cypress Tree Uplifting Estimate

On MOTION by Chair Dickey, seconded by Vice Chair Stuart, with all in favor, the Board approved the Agenda, as amended.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

There were no Audience comments on Agenda items.

FOURTH ORDER OF BUSINESS Board Counsel Discussion of Concert Renaissance Lawsuit

At the request of Attorney Hart, the Board entered a closed session at 9:05 am. The meeting video/audio was turned off, and Assistant District Manager Gindling left the meeting room.

On MOTION by Chair Dickey, seconded by Vice Chair Stuart, with all in favor, the Board entered the Closed Session at 9:05 a.m.

FIFTH ORDER OF BUSINESS Closed Session for Discussion with District Attorneys on Pending Litigation: Concert Renaissance LLC vs. Renaissance Community Development District Civil Action No 23-CA-011452

SIXTH ORDER OF BUSINESS Board Motions for Action from Closed Session

The Board left the Closed Session at 10:14 a.m.

On MOTION by Supervisor Pattee, seconded by Chair Dickey, with all in favor, the Board closed the Closed Session at 10:14 a.m.

Supervisor Bezaire and the Court Reporter left the meeting. Assistant District Manager Gindling rejoined the meeting, and the video/audio was turned on.

The Board approved the settlement document with Concert Renaissance as presented by Attorney Knipe.

On MOTION by Supervisor Bond, seconded by Chair Dickey, with all in favor, the Board approved the settlement document as presented by Attorney Knipe.

SEVENTH ORDER OF BUSINESS Consent Agenda

A. Items to Be Pulled for Discussion

No items were pulled.

B. Motion to Approve Consent Items

On MOTION by Chair Dickey, seconded by Vice Chair Stuart, with all in favor, the Board approved all items on the Consent Agenda, as presented.

C. Consideration of Items Pulled for Discussion

D. Consent Items

i. Draft Regular Meeting Minutes from April 14, 2025
ii. Draft Workshop Meeting Minutes from April 14, 2025
iii. Draft Special Meeting Minutes from May 20, 2025
iv. Financial Reports for April 2025
v. Financial Reports for May 2025
vi. Project Tracking Log
vii. District Registered Voter Count: 472

EIGHTH ORDER OF BUSINESS Old Business

A. Lake 6 Shoreline Stabilization Project Update

i. Work Completed by Pristine Lakes

Pristine Lakes has completed the grading work and installed additional catch basins. Recent rains caused several washouts. The washouts were supposed to be repaired last week, but there was a delay. They are now scheduled to be repaired today, and the sod installed shortly. Field Manager Pepin reported that additional drains may be required to mitigate the washout issues.

Chair Dickey stated he is not confident in the seashell procedure, since there have already been so many washouts. He would like to see the alternative coconut mat and sod process tested.

Field Manager Pepin was instructed to work with Pristine Lakes and have the repair completed. The Board would like to review the lake repairs during the upcoming rainy season to see how everything holds up.

ii. Seabreeze Contract Update

Seabreeze responded to the District’s termination letter with a request for mutual release, and a statement that they have a patent application for their process. Attorney Hart was directed to start the process of a mutual release and review the patent information with Field Manager Pepin and Pristine Lakes. There was discussion on the amount paid to Seabreeze so far.

B. Lake Bank Restoration Proposal Follow-up

At the last meeting, the Board reviewed this proposal from Pristine Lakes to restore the shorelines along Lakes 10, 18 & 0-3. They provided two options for each lake, one with the crushed shell like on Lake 6 and the other is a basic restoration with compacted fill dirt and coconut mat.

There was discussion regarding whether there was coconut mat installed under the shell layer on Lake 6 or not. It didn’t appear there was a mat in photos of the washouts. Field Manager Pepin will confer with Pristine Lakes to see if coconut mat will be installed under the sod area. The Board agreed that the work should be done right and Chair Dickey will be asked to approve any extra work that is deemed necessary by Field Manager Pepin and Pristine Lakes.

The Board decided to hold off on the new proposal until they could see Lake 6 completed, and see how the repairs hold up.

C. Rest Area Expansion Follow-up

There was no update provided.

D. Daniels Parkway Multifamily Zoning Notice

The company making this request may have backed out of the deal to build the multifamily units. This item will be removed from the agenda.

NINTH ORDER OF BUSINESS New Business

A. Update on CDD Communications to Residents

The resident communication was sent to Valerie for e-blast per the Board’s request. Valerie has recommended having a series of messages sent to the residents quarterly. The Board felt this was too often and thought that a yearly letter would be sufficient.

B. Encroachment Agreement with 12450 Vittoria Way

Attorney Hart drafted the encroachment agreement, and the homeowner is reviewing the agreement with his attorney.

C. Palm Tree Pruning Estimate

There are 131 palms along Palomino Lane, and Pristine Lakes provided a quote of $3,930 to prune the trees. The Board had no interest in this proposal.

D. CDD Vendors on Golf Course Liability Discussion

This concern was brought to our attention by Mr. Warren Toles. Both Attorney Hart and the CDD’s insurance presented some suggestions to better protect the District and its vendors against any possible injuries on the golf course.

The Board agreed that vendors should be asked for proof of insurance, and further information requests such as a copy of the insurance policy or additional insured would be on a case by case basis. There was discussion on how to better include insurance and completion dates in contracts. Staff will review and present some options for contract addendums and policies going forward.

F. Hurricane Cleanup Preauthorization Forms

Two forms are included in the packet. Historically, the Board approves all options, and Field Manager Pepin will choose the most-responsive team for each cleanup task. Any cleanup would only be on CDD property – such as a tree falling out of a preserve or into a lake, or cleanup along the perimeter fence. The Board approved both forms.

On MOTION by Supervisor Pattee, seconded by Chair Dickey, with all in favor, the Board approved the hurricane preauthorization forms from Community Field Services and Pristine Lakes.

F. Oak Tree Removal Estimate

There is an oak tree blocking the repair of one of the I-75 wall panels. Pristine Lakes provided a proposal of $1,800 to remove the tree. The Board approved this proposal.

On MOTION by Chair Dickey, seconded by Vice Chair Stuart, with all in favor, the Board approved the proposal to remove the oak tree, not to exceed $1,800.

G. Lake 10 Cypress Tree Uplifting Estimate

A resident requested these cypress trees be trimmed to improve the view of the lake. Community Field Services provided a quote of $930 for this task, and the Board approved the proposal.

On MOTION by Supervisor Pattee, seconded by Chair Dickey, with all in favor, the Board approved the proposal to uplift the cypress trees on Lake 10, not to exceed $930.

TENTH ORDER OF BUSINESS Field Manager

A. Field Manager’s Report

Field Manager Pepin reviewed his report:

He suggested having the headwalls inspected for silt.                                                                                                           

The lakes are in good shape, there are some normal weed issues for this time of year.

There are some small aerator issues that need repairs.

The 0-3 fountain is off due to low water levels

There was a request to move one of the fountains, and the fountain vendor has been asked if there is enough cable to complete this task.

Some of the fakahatchee grass is dying off and he will get a proposal to replace.

On Lake 6, some of the spike rush is starting to grow through the shells.

The stormwater system is in good shape. He noticed one of the catch basins popped up, and will have this repaired.

B. Follow-Up Items

i. Aerator Repairs

All repairs should be completed by the end of the month.

ii. Lake 10 Fountain Replacement

The fountain should be replaced by the end of the month.

iii. Lake 7 Shoresox Concerns

Pristine Lakes provided an estimate of $1,800 to repair the Shoresox issues that were identified in the field management report. It was discussed that this Shoresox was installed 4-5 years ago. The Board approved this proposal.

On MOTION by Chair Dickey, seconded by Supervisor Pattee, with all in favor, the Board approved the proposal to repair the Shoresox on Lake 7, not to exceed $1,800.

ELEVENTH ORDER OF BUSINESS Attorney

Attorney Hart confirmed there will be a physical quorum for the August meeting.

TWELFTH ORDER OF BUSINESS Engineer

No comments from the Engineer.

THIRTEENTH ORDER OF BUSINESS District Manager

A. Review of Proposed Fiscal Year 2026 Budget

i. Resolution 2025-02: To Approve Proposed Budget and Set Public Hearing

The Board authorized the payment to Vice Chair Stuart and Sam Martin for reimbursement for the settlement payments they made to Concert. Vice Chair Stuart abstained from this vote.

On MOTION by Chair Dickey, seconded by Supervisor Pattee, with 4 in favor and Vice Chair Stuart abstaining, the Board approved the payment to Sam and Linda to reimburse their settlement payments, not to exceed $10,000.

The Board discussed the Concert settlement payments, and a potential line of credit. Projections and the line of credit will be discussed further in August.

The District Manager presented the revised proposed budget, which removes the golf course assessment proceeds and adds funds for a new assessment methodology report. The settlement payments will be taken from the fund balance.

Supervisor Bond discussed concerns about the lower amount of revenue in the next fiscal year and higher than projected spending for this fiscal year. He also discussed the possibility of raising assessments for residents, or establishing a new bond. The Board had no interest in this at the time, but would like to have a workshop or goals meeting to discuss options.

The Board approved resolution 2025-02, approving the proposed budget as presented and setting the public hearing for August 11, 2025. Staff will see if the conference room in the Integrity building can be reserved for the meeting.

On MOTION by Supervisor Pattee, seconded by Vice Chair Stuart, with all in favor, the Board approved resolution 2025-02, approving the proposed budget and setting the public hearing for August 11, 2025.

B. Review of Legal Expenses

An updated total of the legal expenses was included in the packet.

C. Reminder to File Form 1

Form 1 is due by July 1. Ethics training should be completed by December 31. Both are required each year.

FOURTEENTH ORDER OF BUSINESS Supervisor Requests/Comments

The Board asked that workshop plans and credit lines be discussed at the next meeting.

FIFTEENTH ORDER OF BUSINESS Audience Comments

There were no Audience comments.

SIXTEENTH ORDER OF BUSINESS Adjournment

On MOTION by Chair Dickey, seconded by Vice Chair Stuart, with all in favor, the Board adjourned at 12:13 p.m.


The next Regular meeting and Budget Public Hearing is scheduled for August 11, 2025 at 9:00 a.m.

Secretary/Assistant Secretary
Chair/Vice Chair