Meeting Minutes for January 12, 2026
Renaissance Community Development District
A Regular Meeting of the Board of Supervisors of the Renaissance Community Development District was held on Monday, January 12, 2026 at 9:00 a.m. at The Club at Renaissance, 12801 Renaissance Way, Fort Myers, Florida, 33912 and via web conference.
Present and constituting a quorum were:
Doug Dickey – Chair
Linda Stuart – Vice Chair
Chris Bezaire – Assistant Secretary
Steve Epkins – Assistant Secretary
George Pattee – Assistant Secretary
Also present were:
Mandie Rainwater – District Manager, Premier District Management (PDM)
Melissa Gindling – Assistant District Manager, PDM
Brian Williams – Attorney, Cole, Scott & Kissane
Jessica Cribbett – Project Administrator, CE-Site
Attending remotely were:
“SJ”
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Renaissance Community Development District meeting was called to order, and District Manager, Mandie Rainwater, called the roll. Supervisors Dickey, Stuart, Bezaire, Pattee and Epkins were present. Also attending were Melissa Gindling, Assistant District Manager, Mandie Rainwater, District Manager, Brian Williams, Attorney, and Jessica Cribbett, Project Administrator. Attending remotely was “SJ.”
SECOND ORDER OF BUSINESS Approval of the Agenda
The Agenda was approved with two additions:
6D: Perimeter Fence Vegetation Cutback Proposal
7Bii: Fountain King Report and Aerator Repairs Proposal
On MOTION by Chair Dickey, seconded by Supervisor Pattee, with all in favor the Board approved the agenda as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no audience comments.
FOUTH ORDER OF BUSINESS Consent Agenda
A. Items to be Pulled for Discussion
No items were pulled for discussion.
B. Motion to Approve Consent Items
On MOTION by Vice Chair Stuart, seconded by Supervisor Epkins, with all in favor, the Board approved all consent items.
C. Consideration of Items Pulled for Discussion
D. Consent Items
i. Draft Regular Meeting Minutes for December 8, 2025
ii. Financial Reports for December 2025
iii. Project Tracking Log
FIFTH ORDER OF BUSINESS Old Business
A. Update on New O&M Assessment Methodology for Fiscal Year 2027
The contract has been drafted, and Attorney Williams and Governmental Management Services (GMS) are working to finalize it. Attorney Williams reviewed the contract language provided by GMS and confirmed that the District will be added as an additional insured under GMS’s general liability and professional liability insurance policies. Revisions were made to the indemnification provisions to address concerns and clarify responsibilities. Following these revisions, Attorney Williams is comfortable with the District executing the agreement.
GMS has requested various documents from Management and the HOA. Management has provided all documents in its possession, and contact information was provided to GMS to request additional materials directly from the HOA, including budgets. Attorney Williams and GMS will schedule a Zoom meeting to discuss any additional documentation needed from the Engineer, and a separate meeting will be scheduled with Concert’s expert.
Attorney Williams previously considered contacting the Attorney General to clarify requirements related to Concert’s participation in the assessment methodology; however, after confirming that Concert agrees with his interpretation, he determined that contacting the Attorney General is no longer necessary.
Supervisor Bezaire expressed concern regarding potential unforeseen circumstances that could delay GMS’s report. Staff will follow up with GMS to confirm the anticipated delivery timeline for the first draft.
B. Update on Irrigation Flush Proposal
There were no updates, as staff is still awaiting a proposal from Insight Irrigation. Insight has advised that they are currently backlogged and will not provide a proposal until they are available to perform the work. Assistant District Manager Gindling noted that the proposal is intended for information-gathering purposes and, following Board review, may be shared with the RCA and Concert.
C. Lakes 10 and 18 Shoreline Restoration Proposal Follow-up
District Manager Rainwater reviewed the cross sections provided by Engineer McCleary on January 5, 2026. Staff has begun distributing the materials to contractors to request proposals, including recommended methods based on the plans and site visits. The information was sent to three lake contractors, along with the LDO, so contractors are aware of methods already approved by the County. While coconut matting represents the basic restoration approach and is not included in the LDO, other approved methods, including geotubes, are included for consideration. The goal is to obtain the most effective proposal and expedite completion.
It was noted that ruts had been observed along the Lake 6 shoreline; however, they have since been filled in.
SIXTH ORDER OF BUSINESS New Business
A. Littoral Damage Follow-up
DM Rainwater reported that, at the previous meeting, it was noted that golf course personnel had been spraying weed killer along the shoreline of Lake 1. Field Manager Pepin notified Dale Daniels, Golf Course Superintendent, who advised that Roundup and Diquat are used and that the applicator has been instructed not to spray along the lake banks. Photos documenting the damage have been taken, and ADM Gindling drafted a letter to the golf course, which was sent to Attorney Williams for review.
The Board directed staff to begin tracking shoreline damages and related expenses, as well as costs associated with other projects such as aerator repairs, in order to maintain a historical record of repairs and expenditures.
B. Comments from Resident Regarding Highway Noise
ADM Gindling reported receiving a phone call from a resident expressing concern that highway noise levels have increased significantly over the past three years. The resident requested that the Board consider improvements to the sound barrier walls and inquired about any plans to address the noise levels.
The Board discussed prior research and actions, including planned fence repairs expected to extend its useful life by approximately ten years, evaluation of berm vegetation, consideration of increasing wall height, and the possibility of the State installing sound barriers along the highway. Staff will draft a response to the resident outlining actions taken in recent years and explaining that, due to the expense and remaining useful life of the wall, replacement is not planned at this time. The Board also wanted to know whether the State has plans to install sound barriers along the highway, before considering future improvements. Vice Chair Stuart will review the draft letter before it is sent to the resident.
C. Fountain Power Source Discussion
It was reported that during recent renovations at the HOA-owned guardhouse, power was shut off, which resulted in two nearby fountains and one aerator owned by the District also losing power. It appears the fountains may be connected to the same electrical panel at the guardhouse. Staff requested that the configuration of the panel be reviewed and that options be provided for addressing the issue.
West Coast Electrical has been asked to perform a service call to review the guardhouse electrical panel and the power supply to the fountains and aerators, and to provide recommendations for moving forward.
Alex Ortega, President of the HOA, submitted an email included in the meeting packet requesting a review of the electrical panel for safety concerns and consideration of a potential cost-share agreement.
The Board agreed to defer action until receiving a report from West Coast Electrical outlining options related to the fountain power configuration. The Board also requested that West Coast Electrical review other HOA meters that may be co-mingled with District-owned equipment. Following receipt of this information, the Board will consider a cost-share agreement.
D. Perimeter Fence Line Vegetation Cutback Proposal
DM Rainwater reported that it’s been two years since FM Pepin conducted a vegetation cutback along fence line and vegetation is encroaching back onto it. Community Field Services provided a proposal for $3,900 to cut back the encroaching vegetation along the perimeter fence along Palomino and Penzance.
On MOTION by Supervisor Bezaire, seconded by Supervisor Epkins, with all in favor, the Board approved the the proposal from Community Field Services to cut back the encroaching vegetation along the perimeter fence at a cost of $3,900.
Supervisors Dickey and Pattee left the meeting at 10:05 am, and the meeting was paused briefly. Supervisor Dickey returned at 10:06 am.
SEVENTH ORDER OF BUSINESS Field Manager
A. Field Manager’s Report
DM Rainwater reviewed the Field Report, including:
- Existing vertical erosion was noted along the cart path near Lake 13. Field Manager Pepin recommended that repairs be made; however, the Board directed staff to first confirm property ownership of the affected area prior to proceeding. Attorney Williams will request a recent property survey from Concert to assist in this determination. If it is determined that the District is responsible for the repair, staff will request that the work be included in a proposal for lake bank restoration.
- The pine straw on the front entrance landscaping has mostly deteriorated, and needs to be refreshed.
- The next visual inspection of the entire storm water management system is due to be conducted in 2028.
- It was also reported that a headwall at Lake 6 is approximately 50% filled with silt. The Board directed FM Pepin to obtain a proposal for cleaning the headwall.
Supervisor Pattee rejoined the meeting at 10:08 a.m.
B. Follow-up Items
i. Lake 6 Shoreline Stabilization
Most follow-up tasks have been completed. The Board previously discussed installing additional sod to improve stabilization and confirmed that this is still desired. FM Pepin will continue to monitor the area and arrange for sod installation in early summer.
ii. Aerator Repairs
Fountain Kings was onsite the prior week to conduct a comprehensive review of the aerator and fountain systems. Their reports were provided as an additional handout, along with a proposal totaling $3,260.53 for multiple aerator repairs.
The Board expressed appreciation for the level of detail in the reports and directed staff to include this information in a project and maintenance tracking log.
On MOTION by Chair Dickey, seconded by Vice Chair Stuart, with all in favor, the Board approved the Fountain King proposal for the aerator repairs at a cost of $3,260.53.
iii. Fish Stocking
The stocking took place right after Christmas.
iv. Algae in Pond 11
The water quality was looking much better this month and the field report has a before and after photo. The chemical treatments and bacteria blocks seem to be working.
EIGHTH ORDER OF BUSINESS Attorney
A. Discussion of Threatened Lawsuit Against PDM, Knott Ebelini Hart and Real Estate Econometrics
There was no update.
B. Letter to Attorney General’s Office Regarding Participation of Concert in Methodology Process
This item was discussed earlier in the meeting. Since this process is intended for matters that are not straightforward, and Concert’s attorneys now agree with Attorney Williams on the issue, Attorney Williams indicated that it is unlikely the Attorney General would weigh in.
C. Update on Lawsuit Between Concert and the HOA
Attorney Williams reported no update.
D. Encroachment Agreement with 12450 Vittoria Way Update
Attorney Williams has drafted a letter but would like to speak with the the owner. He explained that the easement agreement is the best option, and he is confident that he can explain this to the homeowner.
NINTH ORDER OF BUSINESS Engineer
Project Administrator Cribbett commented that she took meeting notes for Engineer McCleary. Attorney Williams also asked her to coordinate with Engineer McCleary and provide available dates/times for a meeting with GMS.
TENTH ORDER OF BUSINESS District Manager
A. Quorum Check: February 9, 2026
Four Supervisors will be available, and Supervisor Bezaire will be unavailable. Chair Dickey will not be available for the April meeting.
B. Proposed Fiscal Year 2027 Budget Schedule
Included in the agenda packet was the current year’s budget schedule. DM Rainwater advised that the first draft of the proposed budget will be presented in April. The proposed budget is scheduled for Board approval and the setting of the public hearing on June 8, 2026, which must occur no later than June 15, 2026 in order to meet the requirement to advertise at least 60 days prior to adoption. The budget adoption public hearing is scheduled for August 10, 2026 at which time public comments will be received.
The Board discussed potential items for inclusion in the upcoming budget, including increasing reserve funding, loan repayment obligations, and anticipated increases in FPL rates. The Board requested that staff consider scheduling a budget workshop in April or May once the draft budget is available.
C. Authorization of Management Changes
i. Acknowledgement of Mandie Rainwater as District Manager
ii. Appointing Mandie Rainwater as Custodian of Public Records
iii. Reaffirming Christopher Dudak as Records Management Liaison Officer
District Manager Rainwater stated that this serves as formal notification that the responsibilities of District Manager and Custodian of Public Records have been transferred to her, and that Christopher Dudak will remain the Records Management Liaison Officer.
iv. Resolution 2026-04: Board Reorganization: Secretary, Treasurer, Assistant Treasurer
DM Rainwater explained that the purpose of the resolution was primarily to reorganize PDM staff assignments, enabling her to assume District Manager responsibilities and allowing Mr. Dudak to serve as a second check signer for the District. She noted that the Supervisors also have the option to reorganize if desired. Supervisor Pattee stated that the Chair and Vice Chair are doing an excellent job and that he did not see a need to reorganize the Supervisors at this time. The remaining Board members concurred.
On MOTION by Chair Dickey, seconded by Supervisor Pattee, with all in favor, the Board approved Resolution 2026-04: Board Reorganization: Secretary, Treasurer, Assistant Treasurer as presented.
v. Resolution 2026-05: Check Signing Authority
This resolution allows Cal Teague to remain as check signer, and adds Christopher Dudak as a second check signer for the District.
On MOTION by Chair Dickey, seconded by Supervisor Epkins, with all in favor, the Board approved Resolution 2026-05: Check Signing Authority as presented.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
Vice Chair Stuart noted that the Water Use Permit held by Concert expires in August and inquired whether there was any interest in the CDD pursuing inclusion on the permit. After discussion, the Board expressed no interest in pursuing this at this time.
TWELTH ORDER OF BUSINESS Audience Comments
There were no audience comments.