Draft Meeting Minutes for October 17, 2022
Renaissance Community Development District
The regular meeting of the Board of Supervisors of the Renaissance Community Development District was held on Monday, October 17, 2022 at 9:00 a.m. at the Club at Renaissance on 12801 Renaissance Way in Fort Myers, Florida and via web conference.
Present (or attending via web conference) and constituting a quorum were:
Doug Dickey – Chair
Sam Martin – Vice Chair
Jim Mercer – Assistant Secretary
Linda Stuart – Assistant Secretary
George Pattee – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager from Premier District Management (PDM)
Mark McCleary – Engineer, Community Engineering Services
Chris Pepin – Field Manager, Community Field Services
Chris Byrnes – Solitude Lake Management
Melissa Gindling – Administrative Coordinator
The following is a summary of the actions taken at the Renaissance Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Renaissance Community Development District meeting was called to order, and District Manager Cal Teague called the roll. All Board members were present. Also present were Mark McCleary, the Engineer, and Chris Byrnes from Solitude. Chris Pepin, the Field Manager, and Melissa Gindling from PDM attended via web conference.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Chair Dickey, seconded by Supervisor Stuart, with all in favor, the Board approved the Agenda, as submitted.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on the Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes from August 8, 2022
On MOTION by Supervisor Stuart, seconded by Supervisor Pattee, with all in favor, the Board approved the Draft Meeting Minutes for August 8, 2022, as submitted.
FIFTH ORDER OF BUSINESS Old Business
A. Lake 10 S Fountain Lights Update
The lights have been installed. The lake is 10 N, not 10 S.
B. Lake 9 Fountain Installation Follow Up
The fountain is now running.
There was discussion on the community’s fountains, and Chair Dickey wondered why the Lake 16 fountain was not running. Field Manager Pepin stated that a work order had been submitted over a month ago, and there still had been no response. There was continued discussion on Solitude’s lack of response and the possibility of switching to a different fountain and aerator maintenance company.
There was also discussion on the value of running the fountains, as opposed to, using aerators. Chris Byrnes from Solitude was present, and since the Board was reviewing Solitude’s performance, they decided to review the proposal that Solitude had submitted for total aerator upgrades, item 6E. He stated that the proposal was to install aerators where there were none and rehabilitate existing aerators. After further discussion, the Board decided that Solitude would be retained for fountain and aerator maintenance, and they approved the proposal to overhaul the aeration system in November.
SIXTH ORDER OF BUSINESS New Business
A. Water Use Permit
Vice Chair Martin and District Manager Teague updated the Board on the initial meeting with the newly hired environmental attorney regarding the approaching reissuance of the permit. They commented that the legal team will be conducting an extensive records search, and the Board expressed the position that, at a minimum, they would like the CDD to be co-permittees with the golf club. This will be discussed further in the future.
B. Storm Water Management System Analysis from 2020
The analysis and cleaning of the stormwater management system that was done in 2020 was reviewed, and District Manager Teague stated that it was a visual inspection. He stated that there could be a new inspection, and the Board will consider measuring the initial elevation of the lakes after a rain event, and if the elevation goes down in a reasonable time, the initial cleaning was probably still effective.
C. List of Current Contracts and Annual Costs
This was included in the packet.
D. Shoreline Stabilization Contract
A proposal from Seabreeze Erosion Solutions to begin the shoreline repairs on Lake 6 was discussed, and the advantages of using rip rap or geo tube for lakes. District Manager Teague stated that an LDO needs to be submitted to the County, including all the lakes. Engineer McCleary and District Manager Teague will work on obtaining an LDO for the project. This will be on the Agenda for the next meeting.
E. Aerator System Overhaul Proposal
This was discussed earlier in the meeting.
On MOTION by Vice Chair Martin, seconded by Supervisor Mercer, with all in favor, the Board approved Solitude’s upgrade of the entire aerator system, with additional compressors and air stations, beginning in November 2022, not to exceed $149,788.
F. Fountain Installation Proposal for Pond 8
A resident requested to have a fountain installed behind their home, and the Board approved it, with the understanding that four neighbors agree, and that they pay for the electrical, if the costs exceed $5,000.
On MOTION by Supervisor Pattee, seconded by Supervisor Stuart, with all in favor, the Board approved the installation of a fountain in Lake 8, with the agreement of 4 neighbors, and the understanding that they would pay for the installation of the electrical if it exceeds $5,000.
G. Hurricane Ian Storm Damage Discussion
Field Manager Pepin stated that the most substantial damage was to the I-75 wall. The Board discussed a temporary fix and the timing of a permanent fix. They also discussed a study for the repair of the wall and a study for noise abatement, and the installation of a wall for noise abatement.
Chris stated that they have been removing oak trees that have fallen in the preserves, and have begun the general cleanup of the community, which will cost around $45-$50,000. District Manager Teague stated that they will request FEMA funding for the repair of the wall.
The Board would like to have Chris investigate the installation of a replacement of the vegetative hedge along Palomino.
Supervisor Pattee left at 10:40 a.m. during the Hurricane Ian storm damage discussion.
SEVENTH ORDER OF BUSINESS Field Manager
A. Field Manager’s Report
Field Manager Pepin stated that he did not have a report because of his work on the damage from Hurricane Ian.
B. Project Tracking Log
There was no log presented.
C. Follow Up Items
i. Midge Fly Treatment Strategy
Chris recommended that this treatment be delayed until a new lake maintenance company is procured. The Board decided to contract with Solitude to complete the 3 treatments.
ii. Lake Maintenance Contract
After discussion, the Board selected Lake Doctors for lake maintenance and decided to stay with Solitude for fountain and aerator maintenance and preserve maintenance for now.
On MOTION by Vice Chair Martin, seconded by Supervisor Mercer, with all in favor, the Board approved retaining Solitude for fountain and aerator maintenance. In addition, they approved the proposal from Lake Doctors for ongoing lake maintenance.
Supervisor Mercer left at 11:00 a.m. after the action on the lake maintenance contract.
iii. Littoral Planting Maps
Maps were presented identifying the locations where Aquatic Weed Control had recently planted littorals. Chris noted that the plants were alive and doing well after Hurricane Ian.
iv. Storm Drain Inspection Estimate
There was a concern from residents on the sinking pavement on Monteverdi Way, and HOA Manager Valerie Nolan had asked if the storm drainpipes could be televised to determine why the sink hole was occurring. Engineer McCleary recommended that the sanitary lines also be inspected by the County, because there could be dirt settling around them. This was passed on to Valerie, and Chris will wait to see what is discovered.
EIGHTH ORDER OF BUSINESS Attorney
There was no report from Attorney Hart.
NINTH ORDER OF BUSINESS Engineer
A. I-75 Wall Structural Engineering Analysis
There was significant damage to the wall from Hurricane Ian, and the Board would like an analysis of the wall in its current condition, so that the repair and replacement costs can be determined. Engineer McCleary will work with District staff to get a quote from contractors, with the hope that it will be funded as a joint project with the FDOT and FEMA, and with any other funding sources available.
On MOTION by Vice Chair Martin, seconded by Chair Dickey, with all in favor, the Board authorized an analysis of the I-75 wall in its current condition, not to exceed $10,000.
TENTH ORDER OF BUSINESS District Manager
A. Financial Reports
District Manager Teague reviewed the Financials.
On MOTION by Supervisor Stuart, seconded by Vice Chair Martin, with all in favor, the Board accepted the Financial Reports for August and September, 2022, as presented.
B. PDM Contract Amendment
District Manager Teague stated that the revised contract for Field Manager Pepin is being finalized by Attorney Hart, and Chair Dickey will sign it when it is complete.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor Requests or Comments.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience Comments.
THIRTEENTH ORDER OF BUSINESS Adjournment
The Next Regular Meeting is scheduled for December 12, 2022 at 9:00 a.m.