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Draft Meeting Minutes for October 12, 2020

Renaissance Community Development District

The regular meeting of the Board of Supervisors of the Renaissance Community Development District was held via web conference on Monday, October 12, 2020 at 9 a.m.

Attending via web conference authorized by Executive Order 20-69 waiving the quorum requirement were:

John Gnagey – Chair
John Bartz – Vice Chair
Doug Dickey – Assistant Secretary
Glen Hammer – Assistant Secretary
Richard Platt – Assistant Secretary

Also attending via web conference were:

Cal Teague – District Manager
Attorney – Tom Hart
Mark McCleary – Engineer
Chris Pepin – Field Manager
Christopher Dudak – Assistant to the District Manager
Nancy Dudak – Premier District Management

The following is a summary of the actions taken at the Renaissance Community Development District (CDD) Board of Supervisors meeting.

FIRST ORDER OF BUSINESS Call to Order and Roll Call

The Renaissance Community Development District meeting was called to order and District Manager Cal Teague called the roll. All were present for today’s meeting by web conference. Also present were the District Attorney Tom Hart, Engineer Mark McCleary, Field Manager Chris Pepin, Assistant to the District Manager Chrisopher Dudak and Nancy Dudak, Premier District Management.

SECOND ORDER OF BUSINESS Approval of the Agenda

The Agenda was presented.

On MOTION by Supervisor Dickey, seconded by Supervisor Hammer, with all in favor, the Agenda was approved as presented.

THIRD ORDER OF BUSINESS Audience Comments

There being none, the next Order of Business followed.

FOURTH ORDER OF BUSINESS Approval of Meeting Minutes

A. Meeting Minutes from August 10, 2020

On MOTION by Chair Gnagey, seconded by Supervisor Dickey, with all in favor, the Meeting Minutes from August 10, 2020 were approved as submitted.

FIFTH ORDER OF BUSINESS Old Business

A. Lake Maintenance Update

The Field Manager reported that the lakes are making slow progress due to it being summer. The Chair commented that the spatterdock is still an issue. Supervisor Dickey requested a copy of the Lake & Wetland contract.

B. Lake 7 Erosion Plan Update

The Board reviewed two estimates from Lake & Wetland Management to install drainpipes between each house to ease lake erosion. The first proposal included running the drainpipe from the CDD property line, under the dredge sox and into the lake. The cost to the CDD to provide this for all 12 sites is $1,620 and does not include a drain box. The second proposal includes installing a 12×12″ catch basin between the homes, running the drainpipe to the shoreline and connecting it into the CDD pipe for 12 sites. The cost is $7,200, or $600 per location. The Engineer stated that the dredge sox are the responsibility of the CDD. He also explained that they would be doing the entire lake bank due to step erosion. The District Manager said each homeowner would have the same cost to tie in their roof drain to a drain box. The Attorney said that they do not have the authority to require homeowners to tie in, but if they do not tie in and they erode CDD property, then they have the authority to charge them for the damages. He stated that the letter to homeowners should explain the process they have devised to protect them and the community. The Field Manager said it would take about four weeks to complete and agreed that it would be best to wait until mid-March when it is dry. The District Manager also stated that they will obtain a revised proposal. The Board tabled the issue until letters can be sent to the 12 homeowners who are responsible for the erosion. The Board requested an update on homeowner responses for the December meeting.

C. Drainage System Inspection Report Update

MRI is scheduled to begin the drainage system inspection during the week of October 12 and the report will be available for the next meeting.

D. Mosquito Fish Stocking Update

The Field Manager stated that the fish were released on August 27. He also said there were no complaints about midge flies.

E. SFWMD Preserve Non-Compliance Update

i. Preserve Cleanup and Maintenance Proposals

The Field Manager reported that he met with the South Florida Water Management District and they walked the Preserve with Gonzalo from Lake & Wetland Management where there are still invasives present. They want the Preserve to be treated quarterly and the exotics to be removed by April. There are two proposals from Lake & Wetland Management. One of them includes a major overhaul of the Preserve. However, with the quarterly maintenance events, Gonzalo said he can get the Preserve back into compliance before the April deadline which would save money. The Field Manager stated that when they see that the Preserve is back in a compliant state, they can start reducing the treatment events. The Board discussed amending the current contract to this proposal, then approving the revised contract for $56,100.

On MOTION by Supervisor Platt, seconded by Supervisor Hammer, with all in favor, the Board amended the current contract with Lake & Wetland Management and approved a contract for $56,100 for one year, to be reviewed at the end of the year, for Preserve cleanup and maintenance.

SIXTH ORDER OF BUSINESS New Business

A. North Berm Maintenance Proposal from Juniper

The Field Manager obtained a proposal from Juniper to add the North Berm to their mowing schedule for $13,300 for the year. He previously submitted a proposal for $10,800 from his firm, Community Field Services.

On MOTION by Supervisor Hammer, seconded by Supervisor Platt, with all in favor, the Board approved the contract from Community Field Services to mow the North Berm 19 times for $10,800.

SEVENTH ORDER OF BUSINESS District Manager

A. Financial Statements for July and August 2020

The Board reviewed the Financials for July and August 2020.

On MOTION by Supervisor Dickey, seconded by Supervisor Platt, with all in favor, the Board accepted the Financial Statements for July and August 2020.

EIGHTH ORDER OF BUSINESS Field Manager

A. Field Report: September 2020

The following items were reviewed with comments or requests:

  • Supervisor Dickey asked about the vegetation growth around the aerators and fountain equipment. He said he would check the contract with Lake & Wetland Management.
  • There was a discussion about the lake erosion that was caused by their irrigation system. A letter was supposed to be sent to the Golf Course about mitigation and will be sent this week.
  • Mowers have been disturbing grass seed and sod. The Field Manager will contact Juniper about mowing that area by hand.
  • Two light poles are leaning and Lee County Electric needs to be notified.
  • A homeowner asked about cleaning out the Preserve. The Field Manager stated that preserves are customarily left in a natural state, but he said they could remove fallen trees.
  • Supervisor Platt commented that they should have a standard policy that says exotics should be routinely removed unless it exceeds the District Manager’s budget authority.
  • The Field Manager was asked about the condition of the lakes, and he stated that the summer is typically a time that requires heavy treatments. But he expressed that, overall, the lakes are progressing.

B. Follow-Up Items

There being none, the next Order of Business followed.

NINTH ORDER OF BUSINESS Attorney

The Attorney reported that the Governor issued the extension of virtual meetings until the end of November. He also said that Vice Chair Bartz should remain in his position until there is an appointment. The District Manager asked if he can post the opening on the CDD website, and the Board agreed, adding that a blast email is a good idea, too.

TENTH ORDER OF BUSINESS Engineer

The Engineer reported on the water quality reports that he submitted to the South Florida Water Management District. He requested to be included in pre-construction meetings for Lake 7. The Chair asked if an environmentalist could be consulted on the Preserves.

ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments

  • Supervisor Platt followed up on what is required to be a Board member. The statute says that members of the Board must be residents of the state, qualified electors of the district and a citizen of the United States.

TWELFTH ORDER OF BUSINESS Audience Comments

There being none, the next Order of Business followed.

THIRTEENTH ORDER OF BUSINESS Adjournment

There being no further Orders of Business and,

On MOTION by Chair Dickey, seconded by Vice Chair Bartz, with all in favor, the meeting was adjourned at 10:30 a.m.

Next Meeting: December 14, 2020 at 9 a.m.

Secretary/Assistant Secretary
Chair/Vice Chair