Draft Continuation Meeting Minutes for May 8, 2023
Renaissance Community Development District
A continuation meeting of the Board of Supervisors of the Renaissance Community Development District was held on Monday, May 8, 2023 at 9:00 a.m. at the Club at Renaissance on 12801 Renaissance Way in Fort Myers, Florida and via web conference.
Present (or attending via web conference) and constituting a quorum were:
Doug Dickey – Chair
Sam Martin – Vice Chair
Linda Stuart – Assistant Secretary
George Pattee – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager from Premier District Management (PDM)
Tom Hart – Attorney, Knott, Ebelini, Hart
Mark McCleary – Engineer, Community Engineering Services
Ivan Arroyo – LCM Engineering
Christopher Dudak – Client Services Manager, PDM
Melissa Gindling – Project Specialist, PDM
The following is a summary of the actions taken at the Renaissance Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Renaissance Community Development District continuation meeting was called to order, and District Manager Cal Teague called the roll. All Board members were present, except Supervisor Mercer. Also attending was Tom Hart, the Attorney. Mark McCleary, the Engineer, Ivan Arroyo from LCM Engineering. Christopher Dudak and Melissa Gindling from PDM attended via web conference.
SECOND ORDER OF BUSINESS Approval of the Agenda
District Manager Teague explained that this is a continuation meeting of the April 10, 2023 regular meeting, and the Agenda would remain the same. Only the yellow highlighted items will be discussed, unless the Board would like updates on other items.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on the Agenda items.
FOURTH ORDER OF BUSINESS Consent Agenda
A. Items to Be Pulled for Discussion
B. Motion to Approve Consent Items
C. Consideration of Items Pulled for Discussion
D. Consent Items
i. Draft Meeting Minutes from February 21, 2023
ii. Financial Reports for February and March 2023
iii. Fiscal Year 2022 Financial Audit Report
FIFTH ORDER OF BUSINESS Old Business
A. I-75 Wall Project
i. Grants Writer Proposal for Wall Replacement and Discussion with Berquist Recovery Consulting
The Board decided that the grants writer is not needed, because the wall will be repaired, not replaced.
ii. Repair Quotes
There was discussion on wall repair vs. wall replacement, and Engineer McCleary stated that, from his inspection, less than 5% of the wall needs to be repaired. They had been informed that the necessary panels can be acquired, and the repairs could hopefully prolong the life of the wall for an additional 10 years. The Board determined that repair would be sufficient for now, and they would work on accruing funds for eventual replacement.
The Board accepted the repair quote from Atlantic Coast Precast, which had been updated with the requested changes from Attorney Hart. The quote of $100,000 included the use of any materials or processes which could prolong the life of the wall to an additional 10 years, such as the repair of spalling on columns and treatments to the surface of the wall.
On MOTION by Vice Chair Martin, seconded by Chair Dickey, with all in favor, the Board approved Atlantic Coast Precast to repair the wall, including the use of any materials or processes which could prolong the life of the wall, not to exceed $100,000, with $80,975 designated for panel replacements, demolition, and dumping, and some column replacements.
The need for noise abatement was discussed, and the Board decided to install eucalyptus trees or other vegetation. They requested that estimates be provided for plantings at the next meeting. Because this had been suggested by Supervisor Mercer, the Board asked that he be consulted for additional information.
The Board requested that next meeting’s Agenda include an item for planning and funding a total wall replacement. They also asked for input from FDOT and acoustical engineers concerning the best sound barrier wall replacement options.
iii. Structural Analysis Proposal
The Board retained LCM Engineering to examine the wall, and Ivan Arroyo, a structural engineer with the firm, discussed his initial observations ” from their report” and stated that most of the wall damage is a result of age and water damage, along with the periodic fallen trees and branches. He noted “from their report” that there is spalling along the columns and in the key-locks for the panel sections, and he stated that it would be better to replace entire panels, rather than patching the damaged areas. If matching panels cannot be obtained, he recommends replacing the entire wall, because the columns of the wall lock into specific panels. Mr. Arroyo stated ” from their report” that the footers are still up to current Florida Building Code and are able to withstand high winds.
During Engineer McCleary’s inspection, he commented that he saw no spalling on any of the locations of the foundation, and he noted that the footers are 4.5 to 5.5 feet below grade.
District Manager Teague stated that the complete structural analysis report will be submitted at a later date and will be used to submit the FEMA claim.
iv. Temporary Sound Barriers Proposal
The Board determined that this is not necessary, because the wall repair will begin as soon as possible.
B. O & M Assessment Methodology Including the Golf Course
Russ Weyer of Real Estate Econometrics submitted an initial draft of the assessment methodology at the end of last week, and the Board had not had the opportunity to thoroughly review it. Vice Chair Martin expressed concern that it was now on public record, because the Board had not discussed it. The findings of the methodology in regards to the benefit attributed to the golf course were discussed, and the Board expressed concern about the methodology’s conclusions and perspective. They requested that Mr. Weyer attend the June meeting, and they also asked that the assessment methodology be provided to Attorney Michelle Diffenderfer for her review. There will be further discussion at the next meeting.
C. Golf Course Easement Request/Water Use Permit
D. Lake 6 Shoreline Stabilization Update
District Manager Teague noted that the contractor has been paid the deposit for this project, but they are waiting for the County to approve the LDO before proceeding.
E. Aeration Upgrade and Power Options Update
Field Manager Pepin reported that communication with Solitude has been difficult, and they have not responded when asked to inspect previously installed air stations. He stated that no invoices will be paid until they submit photos of all of the installations they have completed.
Chris stated that Premier Lakes declined to bid on the project, because of their non-compete clause with Solitude, and FloridAquatic also declined to submit a bid for the project. Both companies stated that they are interested in bidding on ongoing maintenance, when Solitude is no longer working for the District. District Manager Teague stated that staff will be presenting other companies to the Board at the next meeting.
District Manager Teague stated that the recent invoices for aeration and wall reports will be charged to the District’s Construction fund.
F. Lake 8 & Lake 10 N Fountain Installations
Field Manager Pepin reported that the electrical is near completion, and they are just waiting for FPL to complete the connections.
G. GIS Proposal Follow Up
H. Lake 16 Motor Follow Up
SIXTH ORDER OF BUSINESS New Business
A. Construction Issues at 9551 Via Lago Way
B. Fence Installation in CDD Easement – 12811 Terabella Way
C. Lake 0-1 Shoreline Repair
SEVENTH ORDER OF BUSINESS Field Manager
A. Field Manager’s Report
B. Project Tracking Log
C. Follow-Up Items
i. Storm Drain Inspection Update
ii. Hurricane Ian Clean-up
iii. Lake Maintenance and Use of Backpack Sprayers
District Manager Teague stated that the termination clause in the contract with Lake Doctors states that they must be given the opportunity to complete the project or repair the deficiency, so termination will require 2 letters. The initial letter has been sent, and Lake Doctors replied that they cannot complete the project. Therefore, the Board approved sending the second letter after Attorney Hart approves the draft.
iv. Perimeter Berm Maintenance Proposal
v. Preserve Maintenance Proposal from Pristine Lakes
EIGHTH ORDER OF BUSINESS Attorney
There was no report from Attorney Hart.
NINTH ORDER OF BUSINESS Engineer
There was no report from Engineer McCleary.
TENTH ORDER OF BUSINESS District Manager
A. FY 2024 Draft Budget
B. FEMA Reimbursement Update
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
Supervisor Pattee stated that he will be unable to attend the June meeting. Chair Dickey, Vice Chair Martin, and Supervisor Stuart can attend, so there will be a quorum.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience Comments.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Chair Dickey, seconded by Supervisor Pattee, with all in favor, the Board agreed to adjourn at 10:26 a.m.
The Next Regular Meeting is scheduled for June 12, 2023 at 9:00 a.m.