Draft Meeting Minutes for August 8, 2022
Renaissance Community Development District
The regular meeting of the Board of Supervisors of the Renaissance Community Development District was held on Monday, August 8 2022 at 9:00 a.m. at the Club at Renaissance on 12801 Renaissance Way in Fort Myers, Florida and via web conference.
Present (or attending via web conference) and constituting a quorum were:
Doug Dickey – Chair
Sam Martin – Vice Chair
Linda Stuart – Assistant Secretary
Russ Stuart – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager from Premier District Management (PDM)
Tom Hart – Attorney, Knott, Ebelini, Hart
The following is a summary of the actions taken at the Renaissance Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Renaissance Community Development District meeting was called to order, and District Manager Cal Teague called the roll. Four Board members were present, with Chair Dickey attending via web conference. Also present were Tom Hart, the Attorney, and Several Residents, including George Pattee.
On MOTION by Vice Chair Martin, seconded by Supervisor Russ Stuart, with all in favor, the Board approved Chair Dickey’s attendance via web conference.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Linda Stuart, seconded by Vice Chair Martin, with all in favor, the Board approved the Agenda, as submitted.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on the Agenda items.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes from June 6, 2022
B. Draft Regular Meeting Minutes from July 11, 2022
Line 62 Change “Petit” to “Pattee”
On MOTION by Supervisor Russ Stuart, seconded by Supervisor Linda Stuart, with all in favor, the Board approved the Draft Meeting Minutes for June 6, 2022, as submitted, and the July 11, 2022 Draft Meeting Minutes, as amended.
FIFTH ORDER OF BUSINESS Old Business
A. Lake 10 S Fountain Motor & Pump Replacement Update
The fountain was installed on August 4, 2022, but Field Manager Pepin was informed that the lights were not working. Solitude was to have fixed this on August 6th, and Chris will be inspecting it to make sure it was fixed to his satisfaction.
B. Lake 9 Fountain Installation Follow Up
The fountain had been installed. Chris reported that the sink holes around the new meter had been filled, new sod had been put down where needed, and 11 red fountain grasses had been planted around the meter. The shoreline on the golf course side of the lake still needs to be replanted.
SIXTH ORDER OF BUSINESS New Business
A. FY 2023 Budget Adoption Hearing
On MOTION by Supervisor Linda Stuart, seconded by Vice Chair Martin, with all in favor, the Fiscal Year 2023 Budget and Assessment Levy Public Hearings were opened at 9:10 a.m.
Resident Kathryn O’Bannon asked what the increase would be to the operating budget, and Vice Chair Martin stated that it was 8%. He also commented that there had been no increase in assessments for many years, and there is a need for more available funds for capital improvements. An example is that there are no funds set aside for replacing the I-75 wall, if needed. Funds are only available for repairs of the wall.
In response to Supervisor Russ Stuart’s question, it was stated that debt funds cannot be used for capital improvements.
District Manager Teague closed the Public Hearings.
i. Resolution 2022-10 FY2023 Budget
After discussion, the resolution, as proposed, was presented.
On MOTION by Vice Chair Martin, seconded by Supervisor Russ Stuart, with all in favor, the Board approved Resolution 2022-10, adopting the Fiscal Year 2023 Budget, as submitted.
ii. Resolution 2022-11 FY2023 Assessment Levy
Attorney Hart reviewed an amendment he proposed to the language of the resolution with regards to the requirements of Florida statutes.
On MOTION by Supervisor Linda Stuart, seconded by Supervisor Russ Stuart, with all in favor, the Board approved Resolution 2022-11 adopting the Fiscal Year 2023 Assessments, as amended, authorizing the County to levy the assessments.
B. Bond and Construction Proceeds
District Manager Teague stated that the bond had been closed, and he reviewed the closing. He stated that the bond debt service is annually less than the current amount, but the maturity of the bonds was extended from 2033 to 2037. Vice Chair Martin expressed that any annual savings from the lower debt service payments should be retained for future replacement of the I-75 wall. The resolution was adopted.
SEVENTH ORDER OF BUSINESS Field Manager
A. Field Manager’s Report
District Manager Teague reviewed Field Manager Pepin’s report and the following was discussed:
Vice Chair Martin stated that he would like to accelerate the discussion on actionable goals.
All the maintenance items that Chris identified were approved.
The Board would like to address the exotic vegetation concerns at the next meeting.
Supervisor Russ Stuart commented on a steep bank at a home that is being built at 9551 Via Lago Way. The Board requested that Chris ask Engineer McCleary to investigate the steep slope, ensure an adequate silt barrier has been installed, and present a recommendation for correcting the issues.
With more projects being initiated, and a desire for Field Manager Pepin’s input, the Board requested that Chris increase his involvement in addressing issues. District Manager Teague stated that this would require an increase in his compensation. Attorney Hart and District Manager Teague will work together to prepare an amendment to the lake management contract, which the Chair is authorized to sign. This will incorporate an increase in services, which includes being onsite when a project begins, in person or online participation at the 6 yearly Board meetings, and overseeing the increased projects to be managed. The Board will ratify the contract at the next meeting.
On MOTION by Supervisor Linda Stuart, seconded by Vice Chair Martin, with all in favor, the Board approved an increase in services for lake management, with a $1,500 per month increase to compensation.
The Board would like to begin the restoration on Lake 6 with the approval of County officials.
On MOTION by Supervisor Linda Stuart, seconded by Vice Chair Martin, with all in favor, the Board approved starting the lake restoration project on Lake 6, using GFT, with the approval of County officials, not to exceed $50,000.
The Board requested that a littoral planting project be initiated in areas where lake bank restoration is not planned.
On MOTION by Supervisor Linda Stuart, seconded by Vice Chair Martin, with all in favor, the Board approved initiating a littoral planting program in areas where lake bank restoration is not being planned, planting littorals behind residential properties and golf course lake banks, not to exceed $15,000.
B. Project Tracking Log
The log was included in the packet, and there were no questions.
C. Fountain and Aerator Inventory
A revised inventory log was distributed at the meeting, which included proposed replacement guidelines.
EIGHTH ORDER OF BUSINESS Attorney
Attorney Hart presented two issues. The first was a revision to the assessment Resolution #2022-11. The amendments had been included in the resolution that was previously adopted in the meeting.
The second issue was regarding the reissuance of the water use and water management permits and retaining a specialist to direct it. Attorney Hart recommended Attorney Michelle Diffenderfer of Lewis Longman and Walker to assist in obtaining specific rights assigned to the CDD when the permits are renewed.
On MOTION by Supervisor Linda Stuart, seconded by Vice Chair Martin, with all in favor, the Board authorized the district manager to retain Attorney Michelle Diffenderfer to assist in representing the District in obtaining specific rights assigned to the CDD when permits for water management and water usage are renewed.
NINTH ORDER OF BUSINESS Engineer
A. I-75 Wall Structural Engineering Report Update
The Board had received the report, but they tabled the discussion until Engineer McCleary can be present.
TENTH ORDER OF BUSINESS District Manager
A. Financial Reports from June 2022
District Manager Teague reviewed the Financials.
On MOTION by Supervisor Linda Stuart, seconded by Vice Chair Martin, with all in favor, the Board accepted the Financial Reports for June, 2022, as presented.
B. Consideration of Resignation of Supervisor Russ Stuart
Supervisor Russ Stuart’s resignation was accepted with regrets and appreciation for his assistance when the Board had a vacancy and there were deadlines that had to be met.
On MOTION by Supervisor Linda Stuart, seconded by Vice Chair Martin, with all in favor, the Board accepted the resignation of Supervisor Russ Stuart, effective after the meeting.
C. Consideration as to Filling Vacant Position and the Appointment to Fill Vacant Seat #4
George Pattee submitted a letter of interest to serve on the Board and was appointed, with his term beginning after the meeting.
On MOTION by Supervisor Linda Stuart, seconded by Vice Chair Martin, with all in favor, the Board appointed George Pattee as Assistant Secretary, filling vacant seat #4.
D. Oath of Office
The oath of office was given to George Pattee following the meeting.
E. Lee Vote Elected Officers
District Manager Teague reported that the opportunity to be on the ballot had passed, and Vice Chair Martin and Supervisor Linda Stuart were unopposed.
F. Resolution 2022-09 Electing the Officers of Renaissance
The election of Chair and Vice Chair was approved, with all officers remaining in their current positions, and George Pattee was added as Assistant Secretary.
On MOTION by Supervisor Linda Stuart, seconded by Vice Chair Martin, with all in favor, the Board adopted Resolution 2022-09 Electing Officers to the Board of Supervisors, with all officers remaining in their current positions, and George Pattee inserted as Assistant Secretary.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
All Supervisor requests or comments were made during the meeting.
TWELFTH ORDER OF BUSINESS Audience Comments
There were no Audience Comments.
THIRTEENTH ORDER OF BUSINESS Adjournment
Supervisor Linda Stuart had to leave the meeting at 10:26, and without 3 Supervisors physically present, the meeting was adjourned.
The Next Regular Meeting is scheduled for October 10, 2022 at 9:00 a.m.