Draft Audit Selection Committee Meeting Minutes for August 14, 2023
Renaissance Community Development District
An audit selection committee meeting of the Board of Supervisors of the Renaissance Community Development District was held on Monday, May 8, 2023 at 8:45 a.m. at the Club at Renaissance on 12801 Renaissance Way in Fort Myers, Florida and via web conference.
Present (or attending via web conference) and constituting a quorum were:
Doug Dickey – Chair
Sam Martin – Vice Chair
Linda Stuart – Assistant Secretary
George Pattee – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager from Premier District Management (PDM)
Tom Hart – Attorney, Knott, Ebelini, Hart
Melissa Gindling – Assistant District Manager, PDM
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the actions taken at the Renaissance Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Renaissance Community Development District audit selection committee meeting was called to order, and District Manager Cal Teague called the roll. All Board members were present. Also attending was Tom Hart, the Attorney, and Melissa Gindling from PDM. Christopher Dudak from PDM attended via web conference.
SECOND ORDER OF BUSINESS Audit Committee
A. Review Proposals
District Manager Teague stated that proposals for auditing services were requested from four firms and two responded. Berger Toombs Elam Gaines & Frank proposed $4,475, and Grau & Associates proposed $5,200.
District Manager Teague provided ranking sheets to each Supervisor and asked them to evaluate the auditing firms. The completed ranking sheets were submitted to him.
B. Develop Recommendations
Attorney Hart noted that the proposal from Grau & Associates arrived after the deadline, and he recommended that they be disqualified or that there be a re-bid. After discussion, the Board selected Berger Toombs because they submitted the lowest bid, and they were the most responsive.
On MOTION by Chair Dickey, seconded by Supervisor Stuart, with all in favor, the audit selection committee recommended Berger Toombs Elam Gaines & Frank for the District’s auditor, due to submitting the lowest bid and being the most responsive.
THIRD ORDER OF BUSINESS Audience Comments
There were no Audience comments.
FOURTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Martin, seconded by Chair Dickey, with all in favor, the meeting was adjourned at 8:57 a.m.
The Next Regular Meeting is scheduled for August 14, 2023 at 9:00 a.m.