Copy of Draft Meeting Minutes for December 12, 2022
Renaissance Community Development District
The regular meeting of the Board of Supervisors of the Renaissance Community Development District was held on Monday, December 12, 2022 at 9:00 a.m. at the Club at Renaissance on 12801 Renaissance Way in Fort Myers, Florida and via web conference.
Present (or attending via web conference) and constituting a quorum were:
Doug Dickey – Chair
Sam Martin – Vice Chair
Jim Mercer – Assistant Secretary
Linda Stuart – Assistant Secretary
George Pattee – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager from Premier District Management (PDM)
Tom Hart – Attorney, Knott, Ebelini, Hart
Mark McCleary – Engineer, Community Engineering Services
Chris Pepin – Field Manager, Community Field Services
Melissa Gindling – Administrative Coordinator
The following is a summary of the actions taken at the Renaissance Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The Renaissance Community Development District meeting was called to order, and District Manager Cal Teague called the roll. All Board members were present. Also present was Tom Hart, the Attorney. Mark McCleary, the Engineer, Chris Pepin, the Field Manager, and Melissa Gindling from PDM attended via web conference.
SECOND ORDER OF BUSINESS Oaths of Office for Re-Elected Board Seats 2 and 3
The Oath of Office was administered to Doug Dickey for Seat 2, and Linda Stuart for Seat 3. The Oaths of Office were signed and returned.
THIRD ORDER OF BUSINESS Discussion of Filling Vacant Seat 1
Supervisor Mercer did not run for office, and his seat expired. District Manager Teague stated that he can be reappointed or the position can be advertised.
FOURTH ORDER OF BUSINESS Appointment to Seat 1
On MOTION by Chair Dickey, seconded by Vice Chair Martin, with all in favor, the Board appointed Jim Mercer for Seat 1.
The Oath of Office was administered to Jim Mercer for Seat 1, and the Oath of Office was signed and returned.
FIFTH ORDER OF BUSINESS Resolution 2023-01 for Board Reorganization
On MOTION by Supervisor Stuart, seconded by Supervisor Pattee, with all in favor, the Board approved Doug Dickey to be retained as Chair, Sam Martin to be retained as Vice Chair, all other officers to remain as currently serving, and Jim Mercer, Linda Stuart, and George Pattee to remain as Assistant Secretaries.
SIXTH ORDER OF BUSINESS Approval of the Agenda
Add 10C Fountain Request
Add 14E Contract Amendment
Add 14F Resolution 2023-03
Delete 9A Water Use Permit Renewal; Cover in 10A
On MOTION by Chair Dickey, seconded by Supervisor Pattee, with all in favor, the Board approved the Agenda, as amended.
SEVENTH ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on the Agenda items.
EIGHTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Regular Meeting Minutes from October 17, 2022
The Board requested that there be page numbers on the minutes, and District Manager Teague will ask staff to write them on the pages.
On MOTION by Chair Dickey, seconded by Vice Chair Martin, with all in favor, the Board approved the Draft Meeting Minutes for October 17, 2022, as submitted.
NINTH ORDER OF BUSINESS Old Business
9A was moved to 10A and will be covered there.
A. Lake 6 Shoreline Stabilization Proposal
District Manager Teague stated that the process needed to start the project includes obtaining a signed contract, and having an LDO issued. The specifics of where there will be 4-1 and 2-1 slopes was discussed. He also stated that there will be stone placed on the shoreline, and golden canna can be installed there, which Field Manager Pepin stated would require trimming yearly. The Board agreed that planting spike rush was more advantageous.
Engineer McCleary stated that the LDO would cover 5-6 years, which would need to be extended yearly, and it can be adjusted. When the Board has decided on the direction they want to go, he can finish the LDO and submit it to the County. One of the companies he had received proposals from was Seabreeze.
On MOTION by Supervisor Stuart, seconded by Supervisor Mercer, with all in favor, the Board approved Seabreeze to stabilize the Lake 6 shoreline, contingent on having an LDO in place, not to exceed $60,000.
B. Lake Erosion Update
Field Manager Pepin stated that there has just been one washout, which he had noted in his report.
C. Aeration Upgrade Update
Chris stated that Solitude will be starting the project in December, but he still has not obtained an electrician for Lakes 10 & 0-3. He stated that he can have all of the aeration systems installed, with Lakes 10 & 0-3 completed last, before the electrical is completed.
D. Lake 8 Fountain Installation
Chris stated that the electrical costs had increased to $11,900, because they need to bore 315 ft. from the nearest transformer. The CDD will be responsible for up to $5,000 of the electrical costs, and the homeowners will be responsible for the remaining $6,900, in addition to the costs of the fountain, which is $$6,654. The Board will request a check from the homeowners before the CDD begins the project.
E. Hurricane Ian Storm Damage Update
Chris stated that work on the damage and the cleanup is almost complete. There remains vegetation that needs to be removed, and he is obtaining estimates to restore the vegetation at the Mall Loop Berm.
Vice Chair Martin asked about the progress on the fountain at the right side of the entrance, which he believes is an electrical issue. Chris stated that a repair will entail an installation of a new upgraded panel and a new cable from the panel to the fountain itself. Chris stated that Eric is trying to get a lower bid, but the Board decided to approve the current proposal.
On MOTION by Supervisor Stuart. seconded by Supervisor Mercer, with all in favor, the Board approved the replacement of the panel on the fountain at the right side of the entrance, not to exceed $8,000.
Supervisor Martin asked about a tree in the preserve that had fallen, and he stated that it is unsightly. Because the preserve cannot be disturbed, Chris will look at it and determine if anything can be done.
TENTH ORDER OF BUSINESS New Business
A. Golf Course Easement Proposals
District Manager Teague stated that a letter to the golf course had been drafted, referring to their request for use of an easement, which would impact the water use permit. The Board approved sending the letter, stating that the CDD denies their request. There was discussion on the golf course being a joint permit holder with the CDD for the water use permit, and possibly including the HOA.
B. GIS Proposal
District Manager Teague presented a proposal to have a GIS map of the community prepared, which would have detailed information on the ownership of property, lakes, fountains, conservation areas, and easements, to name a few. The Board decided to table this until the next meeting.
C. Fountain Request for Lake 10 N
The Board discussed a request for a new fountain, and there was some opposition expressed if done under current policy, which requires that the fountain and electrical installed at a cost over $5,000 be paid by the homeowner.
The placement of the compressor and electrical panel were discussed. Supervisor Stuart will work with Field Manager Pepin on the project.
On MOTION by Supervisor Pattee, seconded by Supervisor Mercer, with all in favor, the Board approved a request for a fountain in Lake 10 N, using the current terms for fountain installation.
ELEVENTH ORDER OF BUSINESS Field Manager
A. Field Manager’s Report
Field Manager Pepin stated that Lake Doctors has been retained for lake management, and they began work at the beginning of December. The recently planted littorals are doing well, and the weeds on the shorelines will be sprayed. He will be addressing a loud aerator on Lake 17, and a malfunctioning fountain on Lake 16. The rusted out electrical panel on Lake 3 is being replaced, and the technicians cut the fence while completing the project, the repair of which can be claimed as hurricane damage.
Supervisor Stuart asked about the broken air stations that have been in the report for a number of months. Chris stated that when he reports a broken air station, it doesn’t mean that the aerators aren’t beneficial to the water quality, but that they are not defusing properly, which needs to be addressed. He stated that he is monitoring the completion of any repairs.
B. Project Tracking Log
There was no log presented.
C. Follow Up Items
i. Midge Fly Treatment
Chris reported that all three treatments had been completed, but Vice Chair Martin stated that they are still a big problem. Chris will investigate other treatments that can be done.
ii. Storm Drain Inspection Quote
District Manager Teague stated that Sewer Viewer had given an estimate for visually inspecting the stormwater management system, and he feels that it is eligible for FEMA reimbursement.
On MOTION by Supervisor Mercer, seconded by Vice Chair Martin, with all in favor, the Board approved Sewer Viewer to visually inspect the stormwater management system, not to exceed $6,000.
iii. Hurricane Ian Clean-up
Chris had reported on the cleanup previously in the meeting, and he added that he has asked Sunstate Fence to provide an estimate for replacing all of the damaged fencing, but the estimators will not be available until February or March.
TWELFTH ORDER OF BUSINESS Attorney
There was no report from Attorney Hart.
THIRTEENTH ORDER OF BUSINESS Engineer
A. I-75 Wall Structural Analysis Follow-Up
Engineer McCleary has contacted a few contractors to bid on an analysis of the wall in its current condition, so that the repair and replacement costs can be determined, and he has not received any response. The Board wondered if they could check with Nick to see how many fence panels he has on hand to use for repair. The Board decided that they will have the structural engineer obtain an inventory of the repairs needed, and they will wait to act on wall replacement until it can be determined what funding sources are available to assist the CDD.
FOURTEENTH ORDER OF BUSINESS District Manager
A. Financial Reports for September October and November
District Manager Teague reviewed the Financials.
On MOTION by Supervisor Stuart, seconded by Supervisor Mercer, with all in favor, the Board accepted the Financial Reports for September and October and November, 2022, as presented.
B. Financial 3-year Review
District Manager Teague stated that this is in progress.
C. FY 2022 Budget Amendment: Resolution 2023-02
This is to close out the 2012 refunded bonds and include the 2022 refunded bonds.
D. FEMA Reimbursement
District Manager Teague stated that the CDD will be charged for administrative costs for submitting claims to FEMA.
On MOTION by Supervisor Mercer, seconded by Vice Chair Martin, with all in favor, the Board approved $65 per hour for staff to submit claims to FEMA, and $300 per hour for a grants consultant, if needed.
E. PDM Contract Amendment
This has been previously approved, but was presented for information.
F. FY 2023 Budget Amendment: Resolution 2023-03
This is to add the new loan and a construction fund.
On MOTION by Chair Dickey, seconded by Supervisor Stuart, with all in favor, the Board approved Resolution 2023-02 Fiscal Year 2022 Budget amendment, and Resolution 2023-03 Fiscal Year 2023 Budget amendment.
FIFTEENTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor Requests or Comments.
SIXTEENTH ORDER OF BUSINESS Audience Comments
There were no Audience Comments.
SEVENTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Supervisor Stuart, seconded by Chair Dickey, with all in favor, the Board agreed to adjourn at 10:54 a.m.
The Next Regular Meeting is scheduled for February 13, 2023 at 9:00 a.m.